6 best integrations in every school management system

Educational institutions use school management systems (SMS) to manage and integrate academic, communication, and financial processes. It is an end-to-end management software designed to automate various functions of an organization; From program management to billing. The main goal of implementing a school management system is to develop a process that manages all data and activities in an organized and automated manner.

School management systems integrate and define multiple processes and allow information to flow between different types of users and schools. By collecting and organizing school event data from multiple sources, SMS eliminates data duplication and ensures data integrity, making them a single source of truth for all users.

What makes text messaging necessary for educational institutions;

With a reliable text message, all parts of the institution can easily access student information and perform academic, administrative, and financial administration tasks.

All data can be easily processed and tasks can be performed immediately. People in different departments can see the same information without the risk of inaccuracies.

Parents can get detailed information about their child’s lesson program, access academic assessments, and communicate with teachers.

As a result, school management systems are effectively bridging the communication gap between teachers, students and parents, which is a key problem in many schools. Therefore, a good school management system helps schools to improve communication between stakeholders. This is a very important factor for the success of students and educational institutions.

This is why many educational institutions consider text messaging software to be one of the most important elements in the organizational structure of their school. SMS masters a variety of educational activities that are important to students ’academic success. Activities such as:

  • Curriculum management
  • presence management
  • Tuition and financial administration.
  • Management of students’ personal information
  • Individual communication between teacher, student and parents

But while most school text messages have features that meet all the needs of the school, many customers need more.

This is where integrations come in. Integration is the connection to a centralized student management system with a tool or software with complementary functions.

Why do you need to integrate SMS;

Overall, the student management system is a fairly comprehensive tool. So why do we need special integrations? The main goal of student management software is to be a robust and reliable tool that performs all the functions required by an educational institution.

To answer the question of why text messaging should be integrated, it should be noted that institutions do not operate alone. You often have to interact with stakeholders who may not be in the industry. You may use software and hardware that is not intended for educational institutions. These factors affect your abilities, and because special needs education is still a rising trend. Through integrations, educational institutions bridge the gap between student management system software and the tools or platforms currently used by stakeholders.

What kind of integrations are possible in school management systems?

There are several integrations that can attach to your text message and enhance your training experience. Integrations help to maximize the functionality of the school management system by integrating it as much as possible. However, the range of possible integrations may be overwhelming for some users of the school management system. So where should you start?

Below are the top six integrations in each school management system;

LMS Moodle;

Moodle LMS is the world’s leading open source learning platform. Moodle has millions of installations worldwide at all academic levels and across education systems, making it an essential tool that should also be integrated into any school management system. This integration allows teachers to use existing online materials and curricula without having to transfer all information to a text message.


School management systems can be integrated with your favorite email providers and set up email notifications for different stakeholders, such as parents and students. Integration allows the administrator to send e-mails to selected stakeholders. You can also give executives the opportunity to do the same through school software integration. Finally, automatic emails can be set for specific groups of recipients on specific days in the academic calendar (e.g., email notification of exam room notification).


Overall, WordPress is the most popular content management system on the market. It can be as complex or simple as you want it to be. By integrating WordPress into your school’s management system, you can deploy, develop, and monitor your WordPress site without adding development hours to your total cost. WordPress is free, so it’s available to all institutions around the world. It also comes with several extensions that can be very useful for managing your data. But most importantly, most school websites are built on WordPress; This is a fact that makes integrating WordPress almost a must for any successful business.

Google Plan;

Google Suite integration helps integrate the software with Google’s suite of cloud products and accomplish single sign-on. Together with Google, AdWords, G Suite, and Google Cloud, it has become an integral part of the operations and growth of modern organizations, including educational institutions. With this integration, you can easily sync Google Sheets to Gmail, Google Calendar, and Analytics. You can also download resumes from Hire Drive and create candidates from the resume files you save to Drive, or even search for candidates through Hangouts. Another feature of this integration is that you can sync your Google Calendar with your text messages.

Reading a barcode / RFID;

One of the most useful integrations with the school management software is RFID / barcode integration. But what is RFID? RFID stands for Radio Frequency Identification. The school management system can be integrated with RFID reader hardware that automatically transmits data each time a tag is used. An example of the data collected from this integration would be something as simple as student check-in and check-out times. In addition, by integrating the barcodes of your school’s management system into the library module, students and teachers can track the receipt of barcoded library books and materials.

As a result, today’s educational institutions need advanced systems to help them achieve their higher education goals. Student management systems and their incredibly useful integrations are a powerful tool that every school should have. These state-of-the-art tools help organizations progress, create, and stay on track for their learning journey.

An advanced school management system makes it easier to update features and equip educational institutions with the latest and greatest technology and improve them in a competitive and complex world.

By Edward